What are External Sport Credentials?

The External Sport Credentials Program is managed by the Ministry of Education and the Sport Branch of the Ministry of Community, Sport and Cultural Development. The Sport Branch reviews and approves sport organizations and programs for inclusion in the program.

If you would like to use the External Sport Credentials Program as credit toward graduation, here are few things to remember:

1. External Credits are ELECTIVE credits and cannot be used to substitute for required courses such as Physical Education 10.

2. Once a student has received credit for a particular level within the athlete, official, or coach categories they cannot receive additional credits for duplicate participation. For example, an athlete who has earned credits for Athlete 12 by being selected and competing on a provincial team cannot receive an additional 4 credits for Athlete 12 if they have progressed and been selected and competed on a national team. A student can only receive credit for Athlete 12 once. As well, you cannot receive additional credit for the same category level if you have met the standards and criteria in more than one sport.

3. High school, community and club sport programs are not eligible for external credits because they do not meet organizational eligibility standards and minimum high performance sport criteria.

o Note: As Softball is a club based sport, the Sport Branch worked with Softball BC to identify a mechanism to ensure student athletes who have met the performance criteria of the External Sport Credentials Program are able to receive credits. These letters do not come from Softball BC.

Recognized Athlete Programs

 Getting Credit

Provincial Sport Organizations are responsible for issuing verification letters to student athletes who have:

1. Met the requirements of an approved athlete program.

2. Received funding through the BC Athlete Assistance Program.

Team BC athletes who compete at the Western Canada Summer Games or Canada Games will be sent a verification letter by the Sport Branch of the Ministry of Community, Sport and Cultural Development shortly after the completion of the Games.

Athlete Program Requirements

1. All programs within the External Sports Credentials Program must have a selection process in place to identify potential participants.

2. These pre-approved athlete programs are recognized in the following categories:

ATHLETE 10 – Be selected and participated in a Regional/Zone Select Program and provincial level competition, keep a training diary, have a seasonal training plan and train a minimum of 100 hours per year.

ATHLETE 11 – Be selected and participate in a Provincial Program that competes in interprovincial regional level competition, keep a training diary, have a seasonal training plan and train a minimum of 100 hours per year.

ATHLETE 12 – Be selected and participate in a Provincial Program that competes in National level competition or higher, keep a training diary, have a seasonal training plan and train a minimum of 100 hours per year.

Approved Softball-Specific Athlete Programs

(Please refer to the explanation following the chart for more information on the eligibility criteria for each category)

Qualifying Sport Organization

Regional or Zone Select Teams (Provincial Championships)
Athlete 10
UXSA 10
 4 credits

Provincial Teams (Inter-Provincial Regional Championships)

Athlete 11
UXSA 11
 4 credits

Provincial Teams or National Teams (National Championships)

Athlete 12
UXSA 12
 4 credits

Softball (Softball BC)

1. BC Summer Games

2. Any participant at a U16 A or B (Boys or Girls) Provincial Championship, not selected to the Top 17

1. U16 B Girls Provincial Top 17

2. U16 A Boys Provincial Top 17

3. U18 B girls Provincial Top 17

4. U18 B Boys Provincial Top 17

5. BC Athlete Assistance Program

6. Team BC – Western Canada Summer Games*

7. Team BC – North American Indigenous Games*

1. U16 A Girls Provincial Top 17

2. U18 A Girls Provincial Top 17

3. U18 A Boys Provincial Top 17

4. Team BC – Canada Summer*

5. Sport Canada Athlete Assistance Program**

*Letters sent from Sport Branch of the Ministry of Community, Sport and Cultural Development. These letters do not come from Softball BC.

*Letters sent from Sport Branch of the Ministry of Community, Sport and Cultural Development. These letters do not come from Softball BC

**Letters sent from Softball Canada

What does the chart above mean?

Any player who participated in the BC Summer Games will receive a verification letter, automatically from Softball BC, for Athlete 10.

Any player attending a U16A or U18A Provincial Championshipmay request a verification letter from Softball BC for Athlete 10.

For Athlete 11 credits, players who participated in the U16B Girls, U16A Boys, U18B Girls or the U18B Boys Provincial Championship and were selected by the Softball BC Board Representative to the Top 17 of the tournament shall receive automatically from Softball BC a verification letter.

For Athlete 12 credits, players who participated in the U16A Girls, U18A Girls or the U18A Boys Provincial Championship and were selected to the Top 17 by the Softball BC Board Representative shall automatically receive, from Softball BC, a verification letter for Athlete 12 credits.

For more information on the External Credits Program for Athletes, Officials and Coaches please visit the Ministry of Education website. For specific information on the categories offering External Credits please click on the heading below:

 Student Responsibility

1. Student athletes are required to contact the appropriate provincial sport organization to confirm involvement in an approved athlete program and to request a verification letter be sent to them (Softball BC – info@softball.bc.ca)

2. Athletes receiving Sport Canada Athlete Assistance need to contact their National Sport Organization to request a verification letter (Softball Canada – info@softball.ca)

3. Students are responsible for submitting the letter of verification of participation for External Sport Credentials to their high school counselor.

4. Students who earn External Sport Credentials prior to entering grade 10 need to file this documentation and present it once they have entered Grade 10 and are earning graduation credits).

 Officials Programs

 Getting Credit

To qualify for credit towards graduation, students in a recognized official program must complete:

§ A theory component

§ An exam (written or oral)

§ Practical officiating experience (that is evaluated and signed by an authorized organization or club representative)

Once all program criteria are met, students can submit completion documents to their provincial sport organization for review. The provincial sport organization will issue a verification letter to use for graduation credit.

Practical Officiating Experience:

For the practical officiating experience, a student official must commit the minimum number of officiating hours as indicated in the Approved Softball Officials Table below. Officiating hours can be acquired in more than one sport. For students who accumulate officiating hours in more than one sport, it is mandatory they complete the theory, examination and evaluation/assessment component independently for each sport. The student official must have a record (booklet, passport, etc.) that is signed by a PSO designated official to confirm the number of hours spent on the practical component.

 Approved Programs

The following are approved official programs and their associated graduation credits.

Provincial Sport Organization

Official 10
UXSO 10
 2 credits

Official 11
UXSO 11
 4 credits

Official 12
UXSO 12
 4 credits

 Softball

 Level 1

With 25 hours of practical experience

 Level 2

With 50 hours of practical experience

 Level 3

With 50 hours of practical experience

 Coach Programs

Currently the sport of Softball is only eligible for Coach 11 (2 credits).

The student coach must fulfill the following requirements to receive credits for coach 11.

1. One of the following National Coaching Certification Program (NCCP) Coaching Courses:

i. NCCP Community Sport Initiation or

ii. NCCP Introduction to Competition – Part A “trained” or

iii. NCCP Run Jump Throw Certification Course

2. NCCP Making Ethical Decisions “evaluated”; and

3. 30 hours of coaching experience monitored and reviewed by an Introduction to Competition “certified” coach or NCCP Level 2 “certified” coach in the sport you are being evaluated in.

 Documentation

Student coaches seeking to earn credit under the Coach 11 category must ensure they have completed all the required components and send their proof of completion (copy of NCCP certifications, practical coach experience verification letter and Making Ethical Decisions “evaluated”) to the Sport Branch of the Ministry of Community, Sport and Cultural Development. The Sport Branch representative will review the submitted documentation and issue a verification letter directly to the student if the student has fulfilled all the requirements. Please email the documentation to Milena.gaiga@gov.bc.ca.

Making Ethical Decisions “evaluated”

Once a student coach receives an NCCP number from the Coaches Association of Canada (CAC), they can request a username and password from the CAC that will allow them to then complete the ‘Evaluation’ portion of Making Ethical Decisions module. This ‘Evaluation’ is accessed through the CAC website: www.coach.ca. Your documentation for completion of this module will appear on your coaches transcript which you can access and print from the CAC website (www.coach.ca).

How do I apply for External Credits?

To receive an External Credits Letter from Softball BC, applicants must complete the request form. CLICK HERE for the External Credits Request Form.

Letters will only be emailed to the recipient. Please ensure that your current email address is provided on the request form. Letters will not be mailed.

Students seeking credits for a sport course or program are required to present specific documentation as proof of participation or completion. All letters and certificates must:

  • Be on official letterhead (either from the provincial sport organization or the Ministry of Community, Sport and Cultural Development.
  • Include the student's name, sport program, category and level of credit

For further information on the External Sports Credential Program please contact:

 Milena Gaiga

Policy Analyst/ Sport Consultant

Sport and Recreation Branch

 Ph: 250-356-5183

Website: http://www.sport.gov.bc.ca/

 Email:

Milena.Gaiga@gov.bc.ca

 Mailing address:

PO Box 9820 Stn Prov Govt

Victoria BC V8W 9W3

 Lesley Rowe

Member Services Coordinator

 Softball BC

Ph: 604-531-0044 ext. 2

 Website:

www.softball.bc.ca

 Email:

info@softball.bc.ca

 Mailing Address

PO Box 45570, Sunnyside Mall

Surrey, BC V4A 9N3